The Holiday Market will take place Saturday and Sunday, November 30 and December 1, 2013.
The online application will be available May 1, 2013.
Deadlines and Notifications
Application Deadline: July 31, 2013
Notification: August 7, 2013
Payment Deadline: August 21, 2013
Promotional Material Emailed to Artisans: November 1, 2013
Setup Email: December 25, 2013
Application Guidelines
Included in holiday market guidelines are handmade goods, art, products designed but not individually produced, limited imports and specialty prepared food products. The event organizers reserve the right to dismiss any exhibitor, or their agent, who have shown to misrepresent merchandise on their application, without refund of application fee.
Booth Pricing
7x7 space: $450.00
7x7 corner spot: $550.00
Included in holiday market guidelines are handmade goods, art, products designed but not individually produced, limited imports and specialty prepared food products. The event organizers reserve the right to dismiss any exhibitor, or their agent, who have shown to misrepresent merchandise on their application, without refund of application fee.
Booth Pricing
7x7 space: $450.00
7x7 corner spot: $550.00
New England Open Markets will provide a large heated, decorated tent for our vendors. Each vendor accepted for the Hingham Shipyard Holiday Market will be provided with approximately 7 x 7 of display space. The Holiday Market will not supply materials. All display materials are the responsibility of the individual vendors. The spaces will be pre-marked by our staff and the parameters must be adhered to. There will only be one space per artist. You will be asked to remove any non juried work. If you are caught a second time, you will asked to leave the show without a refund.
Please note, the location does not allow wall space for vendors. Vendors need to provide backdrops or dividers. It is recommended that vendors create a back wall to prevent seeing right into the neighboring booths. Consider a table with a high display or pipe and drape.
Please note, the location does not allow wall space for vendors. Vendors need to provide backdrops or dividers. It is recommended that vendors create a back wall to prevent seeing right into the neighboring booths. Consider a table with a high display or pipe and drape.
Fire Safety
Vendors are to offer for sale-finished products. No live demonstrations of your art processes. Vendors booths shall have NO ceilings, NO supplemental power or heating appliances. NO open flame for decorative or display purposes shall be permitted. NO flammable liquids, and NO materials that are known to spontaneously combust, such as bales of hay garland, wreaths, straw etc. All seasonal displays must be artificial. Vendors furnishings, decorations, or other objects shall not be placed as to obstruct the view or use of an EXIT, EXIT ACCESS, or EXIT DISCHARGE.
Booth Attendance
You or your representative must be in/near your space ALL hours while the Hingham Shipyard Holiday Market is in operation: Saturday 11am-5pm and Sunday 11am-5pm. EXHIBITORS WHO FAIL TO APPEAR BY THE OPENING HOUR OF A SHOW FORFEIT THEIR RIGHT TO EXHIBIT. EXCEPTIONS WILL BE MADE FOR LATE ARRIVAL IF THE PROMOTER IS NOTIFIED IN ADVANCE.
Massachusetts Sales Tax
Tax ID Numbers are REQUIRED in Massachusetts. All Exhibitors must be in compliance with State & Federal Tax Laws and display Tax ID Certificate in booth. This is required for both in state and out of state vendors. If you do not have a tax id certificate, you can obtain one online in a few minutes at no cost. Click here to register with the Massachusetts Department of Revenue.
Lighting and Electricity
The venue will be very well lit. Limited electricity is available to vendors please state your needs in your application.
Sound Systems
Music, radios, and voice amplification systems are not allowed in the booths.
Overhead holiday music will play throughout the entire venue.
Move in time
Spaces assignments will be emailed to all participating vendors one week prior to the market.
Setup for the Holiday Market will take place Saturday, November 30, 2013. There will be three assigned shifts 7AM, 745AM and 815AM.
Set Up and Breakdown Procedures
No one will be allowed to begin set-up after 7am on Saturday, November 30, 2013. All vendors must be in their assigned spaces and ready to sell by 10am on Saturday and 10am on Sunday. Vendors are not permitted to begin moving out of the space before 6pm on Sunday, December 1, 2013. All work must be removed from the space at the close of the Holiday Market on Sunday, December 1, 2013.
Removal of Debris
It is mandatory that vendors remove all debris form rented space at the close of the Holiday Market, Sunday, December 1, 2013. Its is recommended that you bring large contractor bags and hand brooms for removal. Anyone who does not comply, will be fined, or not permitted to attend any future shows.
Vendor Parking
Free parking for vendors will be located at the shipyard parking lot.
Security
Guards will be on duty day and night however, you are responsible for the security of your own booth and should have adequate insurance (see liability and insurance below) to cover potential losses. Again, your booth must be staffed at all times during open hours and you should pin your booth closed for the night and remove all small valuables.
Advertising, Marketing & Promotion
Advertising will be included in all major area news media including major and minor local newspapers as well as direct mail, and postcard/poster distribution to individuals and local businesses. Press releases are sent to local, regional, and national media resources.
Promoter Statement
The promoter reserves the right to remove, without refund or recourse, any exhibitor who misrepresents himself or his product. In addition the promoters reserve the right to select or not select any vendors applying who may not be suitable for the Market.
The promoter reserves the right to amend or add to the applicable rules pertaining to and governing the Market at any time during and before the show. All participating vendors at the Sowa Holiday Market will be made aware of all additions or amendments .The interpretation of all the rules by the promoters shall be final.
Refund Policy
No refunds for cancellations due to inclement weather.
Refund Policy
No refunds for cancellations due to inclement weather.
Liability Statement and Insurance
The Hingham Shipyard Holiday Market cannot be held liable for failure to perform or fulfill its contractual obligation provided such failure is caused, occasioned, or impeded by closures of site locations due to any cause including, but not limited to, acts of God, strikes, lawful or not, fire, smoke and water damage, or actions by legal authorities, lack of adequate number of exhibitors, etc. Nor shall the promoter be responsible for loss or damage of exhibitors' wares, exhibits, or personal property or for loss or injury caused by products sold or exhibited by exhibitors directly or through warranty, express or implied. Insurance for such loss, damages, or injury shall be the sole responsibility of each exhibitor at his own cost. Loss of exhibitor products by theft is a loss liability of said exhibitor with no recourse to show directors or site owners for this loss.